How To Organize An Appreciation Letter

Organizing an appreciation letter is key to writing a good one that stands out.

If you’re wondering how to organize an appreciation letter, you’ve come to the right place.

Proper structure will give your appreciation letter steady pace and flow. These may not seem like things that matter in an appreciation letter, but they make a difference in terms of readability and the impact your letter has.  Just like with letters for after an interview, you need the time to craft this letter carefully.

Think of the recipient

The first step when deciding how to organize an appreciation letter is to decide on your goals. What do you want to accomplish with this letter? Who will this letter be sent to? What type of language is best used with this person? Asking yourself these questions will make planning your letter much easier and quicker to write.  Writing a thank you letter to your colleagues will be different than to your boss.  Not every letter can be written like a formal letter.  

Now the key to effectively writing appreciation letters without taking forever is to use thank you letter templates as a starting point for your letter. These templates will help you decide the structure of your letter and remind you of the type of information you need to include.

Starting with letting the person know why you’re writing them will help to organize your appreciation letter. It can be easy to be unsure which words to use to adequately express your emotions. Just keep it simple and easy to understand.

Once you do this, you can go back to the letter and make alterations depending on your relationship with the person. It’s easier to keep your appreciation letters organized by starting with a simple template, and then later editing it to match the interactions you have with the person you’re writing to.

Think of your letter as a sandwich

The best way to organize an appreciation letter is to think of it as a sandwich. You’ll need to thank the person in both the beginning and end of the letter, this is the bread. The meat of the sandwich would be where you detail specific things or instances you’re thanking them for. The more specific you are, the meatier your letter will be.

Condiments would be mentioning how you’re looking forward to seeing them again or letting them know how great it was to be around them. If you choose to use flattery in your appreciation letter, this will be the condiment section.

sample letter for quitting a job
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If you’re feeling overwhelmed thinking about how to organize your appreciation letter, simply write down everything your feeling on a piece of paper. Write down all the things you want to include, but aren’t sure if you should in the letter.

Getting all this information out of your head will help you visually see what the skeleton of your letter looks like. Use the process of elimination to find the best elements to include in the letter.

Overall, the key to how to organize an appreciation letter starts with being clear on what you want to accomplish with the letter. Proper structure of your appreciation letter will create good pace and flow.

Think of your appreciation letter like a sandwich to make sure you include all the crucial parts.   Remember that brainstorming can be a helpful way to figure out how to organize your appreciation letter.  Read up on how to organize your resume here.

Check out sample letters to quit a job here

Here’s how to write a job letter to request vacation time

More tips on appreciation letters here